VUT Graduation Office – Vaal University of Technology

Graduation at the Vaal University of Technology (VUT) is a huge moment. If you’re reading this, you’re probably excited, nervous, or maybe just a little confused about what comes next. Don’t worry-I’ve been there! This guide will walk you through everything you need to know about the VUT Graduation Office, from how to contact them to what happens on the big day. Let’s make sure you’re ready to celebrate in style.

First things first: Why would you need to talk to the Graduation Office? Well, they’re your go-to team for all things graduation-dates, tickets, attire, certificates, and even those last-minute “Wait, what do I do now?” questions. If you’re lost, they’ll help you find your way.

Need to talk to a real person? Sometimes an email just won’t cut it. The VUT Graduation Office can be reached at:

• General Enquiries: 016 950 9000
• Engineering Graduations: 016 950 9271 / 7759
• Management Graduations: 016 950 9290 / 9123
• Human Sciences Graduations: 016 950 6669 / 7755
• Applied Sciences Graduations: 016 950 6621 / 7784

Don’t be shy-give them a ring if you’re stuck. They’re used to nervous graduates (and parents!) calling in.

Prefer typing to talking? Here are the emails you’ll need:

• General Graduation Queries: [email protected] or [email protected]
• Engineering: [email protected], [email protected]
• Management: [email protected], [email protected]
• Human Sciences: [email protected], [email protected]
• Applied Sciences: [email protected], [email protected]

Sometimes you just need to go there in person-maybe to sort out paperwork or collect something important. Here’s where you’ll find them:

• Vaal University of Technology
• Private Bag X021, Andries Potgieter Blvd, Vanderbijlpark, 1911, South Africa

If you’re using GPS, just type “Vaal University of Technology, Vanderbijlpark” and you’ll get there.

You don’t just show up and get your degree. There’s a process. Here’s what you need to do:

• Apply for Graduation: Fill out the graduation application form and submit it before the deadline (Autumn: 31 January, Spring: 31 July).
• Check Your Details: Make sure your name is spelled right on the system. If not, fix it now-nobody wants a typo on their certificate!
• Pay Fees: If you owe money, settle it. Outstanding fees can delay your graduation or even keep you from getting your certificate.
• Get Your Confirmation Letter: If you need proof you’re graduating (for work or further study), ask the office for a confirmation letter.

The big day is here! Here’s what usually happens:

• Arrive Early: Get to the Great Desmond Tutu Hall at least one hour before your ceremony.
• Collect Your Seating Card and Tickets: You’ll need these to get in.
• Dress Code: Formal wear is a must. No jeans, sneakers, or casual clothes allowed. Think dark suits for men, formal dresses for women.
• Guest Limit: You can invite up to two guests. Sorry, no extra tickets (and no kids under 12 allowed in the hall).
• No Flash Photography: Official photographers will handle the photos. Your family can relax and enjoy the moment.
• Live Stream Available: Family and friends who can’t attend can watch online.

You’ll need to hire or buy your academic gown and hood. The official supplier is Dippenaar & Reinecke. Make sure you order your attire in advance-don’t wait until the last minute!

If you or your guests have a disability, let the Graduation Office know ahead of time. They’ll make sure you have the support you need-like wheelchair access, sign language interpreters, or special seating.

No worries-you can graduate “in absentia.” You’ll pay a small fee (R150), and your certificate will be sent to you after the ceremony. Just let the office know if you can’t make it.

Query Type	Contact Number(s)	Email Address(es)	Address
General Enquiries	016 950 9000	[email protected], [email protected]	Private Bag X021, Andries Potgieter Blvd, Vanderbijlpark, 1911, South Africa
Engineering	016 950 9271 / 7759	[email protected], [email protected]	Same as above
Management	016 950 9290 / 9123	[email protected], [email protected]	Same as above
Human Sciences	016 950 6669 / 7755	[email protected], [email protected]	Same as above
Applied Sciences	016 950 6621 / 7784	[email protected], [email protected]	Same as above

• Double-check all your details before the ceremony.
• Arrive early-traffic and parking can be a nightmare.
• Keep your phone on silent during the ceremony.
• Don’t forget your seating card and tickets.
• Smile! This is your moment.

• Forgetting to apply for graduation.
• Not paying outstanding fees.
• Arriving late-doors close 30 minutes before the ceremony starts.
• Bringing extra guests (they won’t get in).
• Wearing casual clothes (you’ll stand out, and not in a good way).

1. How do I know if I’m eligible to graduate?
Check your academic record and make sure all your fees are paid. If you’re unsure, contact the Graduation Office-they’ll confirm your status.

2. Can I bring more than two guests?
No, only two guests are allowed per graduate due to space and safety rules.

3. What if my name is spelled wrong on my certificate?
Contact the Graduation Office immediately to fix any errors before the ceremony.

4. How do I get my certificate if I can’t attend?
You’ll graduate in absentia and your certificate will be sent to you after the ceremony.

Graduating from VUT is a big deal-don’t let paperwork or confusion ruin your celebration. The Graduation Office is there to help, whether you need advice, support, or just a friendly voice to calm your nerves. Reach out, ask questions, and enjoy your day. You’ve earned it!